1. Information We Collect:
a. Personal Information: We may collect personal information such as your name, email address, contact number, job title, and company when you voluntarily provide it to us during registration for our events, subscription to our newsletter, or other interactions.
b. Event Information: We may collect additional information related to your participation in our events, such as dietary preferences, accessibility requirements, or special requests. This information helps us to accommodate your needs and enhance your event experience.
2. Use of Information:
a. Event Registration and Participation: We use the personal information you provide to facilitate event registration, manage your participation, communicate event-related updates, and provide you with relevant event information.
b. Communication: We may use your contact information to communicate with you about our events, updates, and other relevant information. This includes sending event confirmations, reminders, and post-event follow-ups. We may also use your information to respond to your inquiries or requests.
c. Marketing Communications: With your consent, we may send you promotional emails or newsletters about our events, thought leadership content, and other relevant updates. You have the option to opt-out of these communications at any time by following the unsubscribe instructions provided in our emails or by contacting us directly.
d. Event Improvements and Analysis: We may use the information we collect to analyze event participation trends, gather feedback, and improve the quality and relevance of our events and services. This helps us tailor our offerings to better meet your needs and preferences.
e. Legal Compliance: We may use and disclose your personal information as necessary to comply with applicable laws, regulations, legal processes, or governmental requests.
3. Information Sharing:
a. Third-Party Service Providers: We may share your personal information with trusted third-party service providers who assist us in organizing and managing our events, delivering our services, or conducting business operations. These providers are bound by confidentiality agreements and are authorized to use your information solely for the purpose of providing the requested services.
c. Business Transfers: In the event of a merger, acquisition, or any form of corporate restructuring, we may transfer your personal information to the relevant third parties involved. We will ensure that appropriate safeguards are in place to protect your information during such transactions.
d. Legal Compliance: We may disclose your personal information if required to do so by law or if we believe that such disclosure is necessary to protect our rights, comply with legal obligations, or respond to lawful requests from public authorities.
4. Data Retention and Security:
b. Data Security: We implement reasonable and appropriate security measures to protect your personal information from unauthorized access, use, or disclosure. We have implemented technical, administrative, and physical safeguards to ensure the confidentiality, integrity, and availability of your information. However, please note that no method of transmission or storage is completely secure, and we cannot guarantee the absolute security of your information.
5. Your Rights:
a. Access and Correction: You have the right to access and update the personal information we hold about you. If you believe that any of your information is inaccurate or incomplete, please contact us to make the necessary changes.
b. Data Erasure: In certain circumstances, you have the right to request the deletion of your personal information. However, please note that we may be required to retain certain information for legal or legitimate business purposes.
c. Consent Withdrawal: If you have previously provided your consent for us to use your personal information for marketing purposes, you have the right to withdraw your consent at any time. You can do so by following the unsubscribe instructions in our emails or by contacting us directly.
d. Data Portability: You have the right to request a copy of your personal information in a commonly used and machine-readable format, where feasible.
e. Objection and Restriction: You may have the right to object to the processing of your personal information or request restrictions on its processing under certain circumstances.
f. Privacy Preferences: You can manage your communication preferences by updating your subscription settings or contacting us to modify your preferences.
6. Children’s Privacy:
Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe that we may have inadvertently collected information from a child, please contact us, and we will take appropriate steps to delete the information as soon as possible.
8. Contact Us:
ESG Summit Europe S.L.
Serrano 110 Bajo
28006 Madrid Spain
Phone: +34 912 906 839