In these terms and conditions, “we,” “us,” or “our” refer to ESG Summit Europe, and “you” or “your” refer to the customer, attendee, exhibitor or user of our events or services.
To attend our events, you must register and pay the applicable fees in advance. We reserve the right to refuse or cancel registration or attendance at any time, for any reason, at our sole discretion.
From time to time, we may provide specific discounted ticket promotions to promote attendance at a Summit. We are not obliged to provide discounts for any particular Summit and retain the right to alter or withdraw a discount offer at our sole discretion.
Please note there are no pets or animals permitted, excepting service animals.
You are responsible for notifying us at the time of your registration about any specific accessibility requirements you may need during your attendance at ESG SUMMIT EUROPE.
You are responsible for securing appropriate insurance coverage related to your participation or exhibition at ESG SUMMIT EUROPE. Neither we nor our affiliated companies will be held liable for any injuries or damages to individuals or property, except for cases of death or personal injury resulting from our negligence or for any other forms of liability that cannot be legally excluded or limited.
For security and identification purposes, it is mandatory for all ESG SUMMIT EUROPE attendees to wear the official ESG SUMMIT EUROPE lanyard around their neck, containing their summit badge.
During ESG SUMMIT EUROPE, attendees are expected to maintain orderly conduct and refrain from engaging in any activities that may cause offense, annoyance, or inconvenience to fellow participants. Attendees should not engage in promotional or business solicitation activities in a manner deemed unacceptable by our sole discretion. We reserve the right to eject any attendee from the venue if, in our reasonable judgment, they violate applicable laws, regulations, our policies, venue policies, behave in an offensive manner, or otherwise fail to comply with these terms.
ESG SUMMIT EUROPE is dedicated to environmental sustainability and promotes a paperless event whenever feasible. As an attendee, you agree not to distribute promotional materials or similar items unless you have obtained our express prior written consent.
If you cancel your registration before the event, you may be entitled to a refund according to our refund policy:
We strive to ensure that the ESG SUMMIT EUROPE program, speakers, topics, venues, and dates are accurate when initially published. However, we retain the right to make substitutions, modifications, postponements, or cancellations to the content, format, themes, name, performers, hosts, moderators, venue, timing, or dates of the summit. Such changes may occur at any time, and we shall not be held liable for any costs incurred by you as a result, including but not limited to travel, accommodation, and other expenses.
We will make reasonable efforts to promptly inform you of any substitutions, postponements, or modifications by updating the information on the ESG SUMMIT EUROPE website’s homepage.
In the event of summit postponement, we will issue a replacement ticket for the summit on the rescheduled date. No refunds will be provided in case of summit postponement.
In the improbable event of a summit cancellation, our maximum cumulative liability to you is confined to the reimbursement of paid fees, less any credit card and payment processing charges incurred and deducted. We shall not be liable for any expenses, damages, or losses suffered by you as a result of the cancellation.
The tickets you purchase are for your personal use or for the use of your business only and may not be resold under any circumstances. This includes, but is not limited to, using them as part of any promotion or competition.
Reselling or transferring your ticket in a manner that does not comply with the Terms and Conditions will void the ticket, and the ticket holder will not be granted entry to the Summit. In cases of ticket resale or attempted resale (or any other breach of this term), we reserve the right to immediately cancel the relevant tickets.
We also reserve the right to cancel any ticket purchases made by individuals or entities that we reasonably believe are associated with ticket reselling or ticket brokerage.
The use of photographic, audio, video, or any other recording equipment at ESG SUMMIT EUROPE is strictly prohibited unless it has been pre-approved in writing by us.
By attending ESG SUMMIT EUROPE, you acknowledge and agree that the Summit (or any portion of it) may be photographed or recorded by us or our partners. You consent to allow us or any third party authorized by us to utilize, distribute, broadcast, or otherwise globally disseminate your likeness, name, job title, company name, voice, and words indefinitely in television, radio, film, newspapers, magazines, and other current and future media, both before, during, and after the Summit, and in any format, without requiring further consent or compensation from you. This authorization encompasses, but is not limited to, the right to edit the media, the right to use the media (independently or in conjunction with other information), and the right to permit others to use or distribute the media.
To access and utilize the Summit app, you must set up a profile. This profile will be viewable and accessible by other attendees within the app. Your summit profile must include your name, job title, company name, and a profile photo.
You are solely responsible for ensuring that you meet all visa requirements, possess a valid passport, and have the necessary documentation for entry into the country where the Summit is being held. If you require an entry visa to attend or exhibit at the Summit, it is essential to allocate ample time for the visa application process.
In the event that you are not granted a visa, fail to obtain the required travel documents, or are denied travel authorization, we are not obligated to refund your ticket unless such a refund is mandated by applicable law.
All intellectual property rights related to ESG SUMMIT EUROPE, the summit content, and all materials distributed during or in connection with ESG SUMMIT EUROPE are the property of ESG SUMMIT EUROPE, its affiliated companies, and/or the summit sponsors or speakers participating in the event. Reproduction of trademarks or materials distributed by or on behalf of ESG SUMMIT EUROPE at the summit is strictly prohibited without prior written permission.
These Terms do not grant you any legal or beneficial rights to intellectual property owned or licensed by ESG SUMMIT EUROPE or its affiliated companies, nor do they provide you with any rights or licenses to other intellectual property owned by ESG SUMMIT EUROPE or its affiliated companies. All such intellectual property rights shall remain the exclusive property of ESG SUMMIT EUROPE and its affiliated companies.
Hosting or organizing any event in conjunction with, adjacent to, or purportedly related to ESG SUMMIT EUROPE or its affiliates without our express prior permission and cooperation is strictly prohibited. We reserve the right to take appropriate action, including legal action, to protect our rights, and may pursue claims for damages as we deem appropriate under the circumstances.
You acknowledge and agree that the views expressed by speakers at or in connection with ESG SUMMIT EUROPE are their own, and we do not assume any responsibility or liability for any advice given or views expressed during or in connection with the summit. Materials shared or distributed at or in connection with ESG SUMMIT EUROPE are intended for informational purposes only and should not be relied upon by you or others. We and our related companies do not provide any guarantees, conditions, or warranties that the materials are complete or accurate and do not accept any responsibility or liability for any reliance placed by you or any person on any aspect of the summit and/or any information provided at the summit.
To the fullest extent permitted by applicable law:
Nothing in these Terms seeks to exclude or limit liability for any fraudulent statement or act or in respect of any liability that cannot be excluded or limited under applicable law.
You agree to defend, indemnify, and hold us, our related companies, affiliates, subsidiaries, joint ventures, third-party service providers, and our respective employees, contractors, agents, officers, and directors harmless from all claims, liability, damages, losses, costs, and expenses, including legal fees, that arise out of or are related to any breach of these Terms by you or any other liabilities incurred by us arising out of your attendance or participation at ESG SUMMIT EUROPE.
We shall not be held liable if ESG SUMMIT EUROPE, in whole or in part, is canceled, rescheduled, or postponed, or if there is a failure or delay in performing our obligations under these Terms due to circumstances beyond our reasonable control. Such circumstances may include, but are not limited to, natural disasters, floods, fires, acts of terror, war, labor strikes, extreme weather, malicious damage, compliance with any law or governmental order, or mechanical, electronic, or communication failures or degradation, health alerts, or any other emergency, or any other event that renders the performance of ESG SUMMIT EUROPE, in whole or in part, impractical, illegal, or impossible.
The interpretation, formation, and operation of these Terms, as well as all non-contractual obligations arising from or connected with them, shall be governed by and construed in accordance with the laws of Spain. Both parties submit to the exclusive jurisdiction of the Spanish Courts in Madrid. However, nothing in these Terms shall limit our right to initiate enforcement proceedings in another jurisdiction or seek interim, protective, or provisional relief in the courts of another jurisdiction.
If a court with jurisdiction over these Terms determines that any part of these Terms is wholly or partially unenforceable, you and we agree that, where possible, the court should modify the terms to make that part enforceable while still achieving its intent. If the court cannot do so, you and we agree that the court should not consider that unenforceable part but still enforce the remainder of these Terms.
Our failure to insist on the performance of any of your obligations under these Terms or our failure to act or delay in acting to exercise a right or remedy provided by these Terms does not constitute a waiver of our rights or remedies against you and does not imply that you are exempt from complying with your obligations.
These Terms are personal to you, and you agree not to assign or transfer your rights or obligations under these Terms to anyone else without obtaining our prior written consent. We may assign or transfer these Terms without your consent by providing you with notice.
You and we agree that no agency, partnership, joint venture, or employment relationship is created as a result of these Terms, and you do not have any authority of any kind to bind us in any respect.
You agree that you can provide us with legal notices only at the addresses mentioned above. To the extent permitted by law, the English language version of these Terms is binding, and any translations are provided for convenience only.
In these Terms:
We exhibition space at ESG SUMMIT EUROPE to exhibitors who wish to occupy a designated area at the summit and operate a booth to showcase specific goods or services to attendees during agreed-upon times. This is subject to compliance with these Terms and Conditions and the terms outlined in the Partnership Agreement between the Exhibitor and the Organizer.
Exhibitors are solely permitted to conduct their business activities within their allocated space and must not engage in canvassing, promotion, advertising, or solicitation for business in any other area of the venue without our explicit prior written consent.
Subletting the allocated space is prohibited without our explicit prior written consent. If subletting is allowed, the Exhibitor remains responsible for the allocated space and is liable for any breaches of these terms by any party to whom the space is sublet.
Exhibitors must not engage in canvassing, promotion, advertising, or solicitation for unrelated third parties without our explicit prior written consent.
The operation of the exhibit at ESG SUMMIT EUROPE must adhere to these Terms and Conditions.
We reserve the right, at our sole discretion, to relocate exhibits or require the Exhibitor to occupy an alternative exhibit within the specified site at ESG SUMMIT EUROPE when we deem it necessary in the best interests of the summit, or for reasons related to security, health, safety, or other considerations.
Exhibitors must ensure that the interior, exterior, fixtures, and equipment installed at their exhibits are kept in clean, orderly, sanitary, and good repair.
Exhibitors are responsible for the proper disposal of all waste products and rubbish, removing all rubbish generated by their exhibit from the site. If necessary, exhibitors should provide litter bins for use at the summit and remove them from the site at the end of each day. Exhibitors are also responsible for periodically cleaning tables and floors in their exhibit area and the surrounding vicinity.
Exhibitors are permitted to operate their exhibits during the hours communicated periodically. Exhibitors must ensure, to our complete satisfaction, that all exhibits and rubbish are fully dismantled and removed from the site each day of the summit. Access to the exhibit area is limited to the exhibitor’s personnel and those with business-related matters.
Exhibitors offering food and beverages must be registered with their local food standards and safety office and must at all times comply with relevant laws, safety standards, and compliance requirements. Exhibitors must possess and display a valid license demonstrating their registration with their local food standards and safety office. All cooking and heating equipment must meet safety and compliance standards, and proper safety precautions must be in place for gas units. Adequate fire extinguishers must be provided at the exhibit.
Exhibitors must follow and ensure that their staff engaged at the exhibit adhere to all instructions and directions given by us, venue management, and comply with our and venue management’s rules and regulations, as communicated periodically. Exhibitors must not damage the summit site, exhibit, or any part thereof, and all personnel must wear identification badges and refrain from entering restricted areas.
All equipment (e.g., screens, laptops, cables, and other electronic equipment, rooms, furniture, etc.) supplied by us at ESG SUMMIT EUROPE is provided on a rental basis. No exchanges, transfers, or on-site refunds for ordered items will be permitted. Complaints about rented items or installations must be reported via email to firstname.lastname@example.org before the summit’s opening. Upon receipt, rented items should be inspected and tested immediately for proper functionality. Otherwise, all items are considered received in good order and condition.
Exhibitors are responsible for all damages or losses to the equipment provided to them. Exhibitors must ensure the equipment, and they remain liable until our authorized staff have collected it. In the event of non-return, the Exhibitor will be required to reimburse us for the full cost of the equipment at its original insurance value.
Cancelled orders are non-refundable. Non-standard items may be available upon request, subject to a separate quotation, and are subject to the same terms.
These Terms do not create a landlord-tenant relationship between us and the Exhibitor, nor do they convey any property interest to the Exhibitor or grant any greater interest in the summit in favor of the Exhibitor.
Each exhibitor must obtain and maintain the level of insurance specified in the Partnership Agreement with a reputable insurer. Upon request, evidence of the current insurance policy and premium receipts must be provided to us. Failure to provide such evidence to our satisfaction may lead to the immediate termination of these Terms and the Exhibitor’s right to exhibit at ESG SUMMIT EUROPE.